Q: Where do I drop off my children?
A: We have a required parent drop off every Monday for camp. This means that you must check your camper in each Monday morning. This will take place outside of our sports complex, which is the large, white structure next to the main church building.
During Morning Extended Care hours (7:00am-8:00am): drop your campers off in the bottom of the building, on the side facing Rt 7. Your child must be signed in each morning.
After regular drop off hours (after 8:30am): please use the same drop off location as Extended Care campers.
PRESCHOOL CAMP: You will be dropping off your child in his or her designated room every day. Preschool parents may use the lower level Rt. 7 entrance.
Q: Why do I have to do a Monday morning parent check in?
A: Monday morning parent check in is important because we would like to be sure your camper is properly registered. It is also very important because if we have scheduling changes, waivers that need to be signed, or anything else of this nature, we will have all of this information at Monday morning check in. This will ensure that you are up to date on everything happening throughout the week and that we have everything that we need from you for the week. This is a very important step to having a successful week! Please follow these guidelines. If you are signed up for Extended Care, all of this information will also be with the Extended Care provider. This is another reason that it is very important to sign your child in every morning if you have Extended Care.
Q: How do I know which “Grade” will be selected for my Preschool Camper?
- 2 Year Old is for children who will be 2 years old on or before their first day of camp and either entering or completed a 2 year old Preschool program.
- 3 Year Old is for children who will be 3 years old on or before their first day of camp, having completed a 3 year old Preschool program AND fully potty trained.
- 4 Year Old is for children who will be 4 or 5 years old on or before their first day of camp, having completed a 4 year old Preschool program and will be going into Kindergarten in the Fall of 2018.
If you are a former camper and your child’s “grade” is not accurate, please email email@example.com and the administrator will be sure your camper is in the correct group.
Q: Do you pro-rate weeks?
A: We do not pro-rate any weeks of camp, including CCC Session 3 (July 2-6) in observance of Independence Day.
Q: What is your payment schedule?
|Session||Session Dates||Balance Due|
|Pre-CCC 1||June 11-15||June 1|
|CCC 1||June 18-22||June 8|
|CCC 2||June 25-29||June 15|
|CCC 3||July 2-6||June 22|
|CCC 4||July 9-13||June 29|
|CCC 5||July 16-20||July 6|
|CCC 6||July 23-27||July 13|
|CCC 7||July 30-August 3||July 20|
|Post-CCC 1||August 6-10||July 27|
- 7-14 days prior to the session start date will incur a 50% cancellation fee of the session cost.
- 4-6 days prior to the session start date will incur a 75% cancellation fee of the session cost.
- 0-3 days prior to the session start date will incur a 100% (no refund) cancellation fee of the session cost.
Q: Do you teach the children the Bible?
A: Yes, each day your child will attend a chapel in the morning where they are taught a Bible story. During the day your child will be involved in a Counselor led devotional time.
Q: What is chapel?
A: Chapel is a daily dose of children’s worship, different Bible stories each day that go along with the weekly theme and fun games and competitions.
Q: What is a devotional time?
A: It is a time for the campers to ask questions about the Bible story taught during chapel. It is followed by a discussion that is led by review questions asked by the Counselors.
Q: What is the difference between Pre-CCC Weeks, CCC Sessions, and Post-CCC weeks?
A: This summer, the traditional Triple C Adventure day camp is running 7 sessions. These weeks will have all of the exciting activities and trips that you have grown to know and love from our camp. These weeks are labeled CCC Session 1-7. Camp hours for these six weeks are from 8:00am-4:00pm, with the option for Morning Extended Care (7:00am-8:00am, $25 per camper per week) or Afternoon Extended Care (4:00pm-6:30pm, $50 per camper per week) should your camper need it.
Pre and Post-CCC weeks are still going to include summer fun; however, on a smaller scale. These weeks are being provided for additional care for parents who need it. For K-5th graders, these Pre/Post weeks include Morning and Afternoon Extended Care in the weekly fee, making the hours of camp from 7am-6:30pm for one price.
Our preschool camp is always full day (7am-6:30pm) for one price, regardless of the week or session.
If you still need more clarification on this, please don’t hesitate to email the Camp Administrator at firstname.lastname@example.org.
Q: What is the Eastern Loudoun Shuttle?
A: If you live east of our campus, this shuttle will help cut down on your morning commute. The shuttle will arrive at 7:15 AM each morning at the Sterling Chick-Fil-A which is located in the shopping center with Burlington Coat Factory and Shoppers Food Warehouse. The address to the Chick-Fil-A is 46920 Community Plz, Sterling VA 20164. It will leave to take the campers to the camp around 7:45am each morning.
For 2018, we are also adding a round trip option! Pick up will still be at 7:30am; however, if you choose the round trip option (Cost is $55) you can also pick your camper up at 5:30pm from the same location! Unfortunately, due to bus needs and scheduling, we cannot stay past 5:30pm, so we will be unable to accommodate later arrivals.
Q: Where do you swim?
A: Volcano Island water park at Algonkian Regional Park in Sterling, VA.
Q: What is Water World?
A: Water World is an onsite activity including a 60ft. water slide and slip-n-slide.
Q: Who watches my campers in the pool?
A: Every place that we go to that has a pool is fully equipped with life guard staff, but our staff is fully aware that they are responsible to watch the campers and are CPR and First Aid certified.
Q: What do you do on heat advisory days?
A: Each camp has a set of back-up plans for both heat advisory and inclement weather days. This can include going to a free movie, Chuck E Cheese or going to a place like Sports Bounce.
Q: What if my camper has to take medicine or has severe allergies?
A: We have an on-site camp nurse who will administer medications. The medical staff will have a list of all allergies, and will treat any camper that is sick – with permission from the parents. Counselors will also have a list of their campers’ allergies and medications. If your camper needs prescribed medicine administered throughout the day, you will need to turn in a medical authorization form signed by the physician, which is readily available on your registration portal under the Camper Medical Information tab.
Q: What happens if my camper arrives past arrival time?
A: Our 6th-8th grade campers leave the building promptly each morning for their various activities, so it is incredibly important that they do not arrive past morning drop off time. If your 6th – 8th grade camper arrives after the group has left, you will be unable to leave your camper on the property. You can always try to meet the group at their location, but your safest route is to arrive early!
Q: What is the average age of your Counselor?
A: Our Counselors go through an extensive application process, which includes a background check, where they are chosen among many applicants. The average age of the Counselors range from graduating seniors in high school to recent college graduates. We choose the best of the best out of the applicant pool.
Q: Can I shadow or chaperone my camper at camp or on the Funtrip?
A: We do not allow chaperones for the trips simply because each member of our staff has been through an extensive interview process which includes a background check. Please email email@example.com with any concerns regarding this.
Q: Is lunch provided?
A: You must provide lunch for your campers every day. For overnight campers, we provide breakfast the following day.
Q: How are my campers grouped for their day to day activities?
A: Preschool campers are separated by age (Age 2, Age 3, Age 4). Kindergarteners and 1st graders are separated by groups at the discretion of the Divisional Coordinator. 2nd-5th graders are placed with kids in the same grade. 6th-8th graders are separated into many different groups within their age sections.
Q: How do I begin registering my child/children?
A: On the top of the page, you will see a registration tab. Clicking on that tab will bring you to a new page hosted by Regpack, our camp database. You will need to create a new username and password if you are a new user. Returning camp parents will use the same username and password from last year.
Q: What is Regpack?
A: Regpack is our software data system. This system allows us to process on-line registration as well as securely store camper information. While clicking on our Registration link, you will be taken to the secure registration page to begin the process.
Q: What if I have a question during the registration process?
A: If you have any technical or general camp questions during the registration process (what is triple play, when do you go to the pool, what are the activities, etc.) you can reach us via email at firstname.lastname@example.org. Please allow up to 48 hours during business days for a response.
Q: What information do I need to provide?
A: As part of the registration process we will need to collect personal information from you and your child. This includes name, address, phone numbers, and e-mail addresses. You will also be asked questions that will help us better take care of your child including questions on allergies, previous medical conditions, ability to swim, and similar questions. Every registered camper must have an emergency contact person separate from the child’s parents. All the information is securely stored and is only available to be viewed by our directorial staff.
For preschool campers: Birth certificate and immunization records (including TB screening), are also required. Please upload these documents when prompted on the registration site. Please email email@example.com if you have any questions.
Q: What is the registration deadline and payment policy?
A: Registration for each session closes 2 Fridays (10 days) before each session begins. This is also the due date for the total session payment. Please be sure to properly assess your needs, as the $35 deposits are non-refundable.
In order to be registered, you must pay the one time each summer and one per family $35 Annual Registration Fee. Also, you must pay a minimum $35 deposit towards each session for each camper in order to have your spot reserved. Your account will be automatically charged the remaining registration balance on the due date, which is 2 Fridays (10 days) before the session start date. Any late and/or declined payments will incur a late fee of $25.
Q: How do I obtain a receipt from this summer?
A: At the end of summer, every camp family will receive a receipt for their child that summer. They are also available by request via firstname.lastname@example.org